The Diocese of Dallas maintains the Safe Environment screening and training records of all applicants in a Database that is used by Diocesan churches, schools, and entities. This unified database facilitates the sharing of records between parishes and schools in the Diocese.
Previously Screened Elsewhere
: If you have already been screened and cleared by another Diocesan entity and now wish to serve at St. Patrick parish or school, simply contact the Safety Director where you were screened and request that they “
” St. Patrick Parish or St. Patrick School to your database records. When we receive a notification that this has occurred, we will check your records. If they are complete and up to date, you will be cleared to serve here too. If there are any gaps in your screening requirements or you are not up to date in your training, we will contact you to correct these deficiencies before you can serve here. Similarly, if you were originally screened at St. Patrick’s but now wish to serve at another parish, email Jenna Lepak, Safety Director, at
and request that she
your new location so that they have access to your records. Sharing records means that persons do not need to go through the entire screening process for each Diocesan entity with which they serve.
New Volunteers, Employees:
If you have not been previously screened by any church or school in the Diocese of Dallas, there are multiple forms you must complete as part of the Screening Process.
- Screening Form: The last page of this online form is a permission/release for background check. (The instructions for the online Screening Form direct you to PRINT the release page, sign it, and send it to the church office; however, you do NOT need to do this. Simply submitting it online is sufficient. To access the online Screening Form (including as the last page which is the release form), click here to access the Screening Form.
- Program Booklet and Sexual Misconduct Policy: This booklet outlines the Safe Environment Program mission, screening requirements, behavioral and supervision guidelines, disqualifying offenses, and other important information. It was last updated in October 2015. Click here to read the Program Booklet. The Policy on Sexual Misconduct and the Ministerial Code of Conduct, an integral part of the Safe Environment Program, was revised in May 2014. Click here to read the Policy.
- Acknowledgment Form: This form affirms that you have read, understood, and will adhere to the instructions and guidelines set forth in the Safe Environment Program Booklet and the Sexual Misconduct Policy and Ministerial Code of Conduct, to which all Diocesan and Parochial Personnel (which includes all priests, employees, and volunteers) are subject. If you have any questions on the program content, please email Jenna Lepak at J.Lepak@StPatrickDallas.org. Click here to get the Acknowledgement Form. After signing your form, you may scan it and send it as a “pdf” file to J.Lepak@StPatrickDallas.org, take a photo and send as a “jpeg” file, fax it to 214-340-5956, or drop it off at the church office.
- Reference Form: We must have written documentation for three references. Each person you use as a reference must be someone that has known you at least 3 years and is not a member of your immediate family or a relative. If you included email addresses for your references when you completed your online screening form, our database system will automatically contact them. (If you did not include email addresses, but would like to add them, email Jenna Lepak at J.Lepak@StPatrickDallas.org with those addresses and she will update your online form so that automatic email requests may be sent.) Alternatively, you must download, print and complete 3 copies of the Reference Form and then give one to each of your references to be returned directly by them to the church. Further instructions regarding the Reference Form are found on the form itself. Click here to get form.
- Interview: Each applicant must complete a face-to-face interview. An interview may be conducted by the ministry or program leader with whom you plan to serve or by the St. Patrick Parish Safety Director. It is the applicant’s responsibility to complete an interview either at one of the “first come, first served” special interview sessions typically held for 1 hour immediately after Family of Faith training sessions held at St. Patrick Parish, or, if an applicant cannot complete an interview then, to schedule one with the Safety Director (Jenna Lepak) by contacting her at J.Lepak@StPatrickDallas.org or call the church office at 214-348-7380. Important Note: Interview appointments may generally be scheduled on Tuesdays and Thursdays from 8:00 a.m. – 3:00 p.m.
- Family of Faith Training Session: Each applicant must attend a training session. These are held approximately once each 6-8 weeks, generally in the school science lab, usually on Sunday afternoons from noon – 1:30 p.m. (with open interviews from 1:30 – 2:30 p.m.) Training sessions are announced in the church bulletin and also in the monthly School Newsletter. They are also posted on the Diocesan website at: http://dallas.setanet.org/classes.php.You may attend training at another parish if that is more convenient. If you attend at another parish, be sure they give you a training certificate of your attendance for you to drop off at the church office. Some parishes may send the training certificates directly to the church office rather than give them to the applicant. We request applicants “register” for a class by finding the appropriate class here and clicking on “Register.” Click here to find training sessions: http://dallas.setanet.org/classes.php.
- Criminal Background Check: A request for a criminal background check will be submitted only after all paperwork and training has been completed by the applicant. Background checks are conducted and documented by a Diocesan approved vendor, currently Accutrak, from information the applicant provides on the Screening Form. Applicants with “automatic disqualifying offenses” (as defined in the Program Booklet) in their background are automatically prohibited from serving.
- Photo: A photo will be taken for your Safe Environment badge whenever you complete your face-to-face interview.
- Notification of Clearance to Serve: When you have successfully completed all requirements for screening, you will receive a “confirmation email” of your clearance. (If you do not have email address, you will receive a phone call (or a message will be left on an answering machine) of your clearance.) You may NOT serve in any capacity until all requirements have been met. To do so is a serious violation of Diocesan and Parish policy. It is important to note that once you are cleared to serve, you must update your training annually no later than the last day of the month in which the 12-month anniversary of your last training occurred. If we have a current email address on file for you, we notify you on or about the first of the month in which your training will expire with 1-2 reminders to follow. If you do not update by the DEADLINE (the last day of the month), you will become immediately ineligible to serve and may be required to attend a class session to reinstate your clearance.